The scheme entails spending time with and observing the work of a member of staff in a department or role of interest in another institution in order to gain insight into work in that area. The duration of the visit can vary between half a day and two days.
The scheme has 2 application cycles per calendar year: one in the Autumn Term and one in the Spring/Summer Term.
If you are interested in shadowing someone in another institution you will need to complete an application form, gain line management agreement and send it to your Designated Co-ordinator during the specified application cycle.
Staff must have passed their probationary period before applying to shadow someone and must obtain their line managers’ agreement for them to participate.
Definitions of categories of staff who are eligible to participate in the scheme in each of the partner institutions can be obtained via its Designated Co-ordinator.
Confidentiality will be treated as a priority. Organisational knowledge and information gained during participation in Outside Insight which under any conditions would be deemed to be confidential will remain confidential between the parties but also no information that could be to the detriment of either party will be shared with others as in Principle 3.
All parties agree to adhere to the Principles of Outside Insight and Data Protection.
Quotes from different people who have participated in the scheme:
“We very much enjoyed having a colleague from another University shadowing the team for a couple of days. It was a mutually beneficial experience for all involved, as not only were we able to demonstrate how we do things at UH, but we also learned how another University handles similar issues. We would definitely participate in the Outside Insight scheme again.”
Alex Hall, Assistant University Solicitor, Legal and Compliance Services, University of Hertfordshire
The scheme is underpinned by the following six principles:
Mutuality – work shadowing is for the mutual benefit of both the person doing the shadowing and the person being shadowed who have agreed to participate in Outside Insight.
Trust and openness – work shadowing relies on the sharing of personal knowledge and experience and ways of doing things and therefore relies on a degree of trust and openness which will be reciprocated by those participating in Outside Insight.
Confidentiality – organisational knowledge and information gained during participation in Outside Insight which under any conditions would be deemed to be confidential will remain confidential between the parties but also no information that could be to the detriment of either party will be shared with others.
Partnership – Outside Insight is aimed at creating and developing partnership with other HEIs, so in effect the person doing the shadowing and person being shadowed will be acting as ambassadors for their institutions.
Engagement – staff participating in Outside Insight will adhere to the guidelines agreed upon by the Partner Institutions. The Steering Group is the first port of call when things are not working as expected and every attempt will be made to resolve any issues.
Knowledge building – participants in Outside Insight will be required to consent to giving the Steering Group access to information and data for monitoring and evaluation the scheme which will form part of a published evaluative report. (This will be treated confidentially, anonymised and adhere to Data Protection requirements.)